Introduction
Gmail is one of the most popular email platforms in the
world, but many users only scratch the surface of its capabilities. Did you
know Gmail is packed with hidden features that can save you time, boost
productivity, and enhance your email experience? In this article, we’ll reveal
10 hidden Gmail features you probably didn’t know about. Whether you’re a
casual user or a power user, these tips will help you get the most out of
Gmail.
1. Email Snoozing
What It Does: Snooze emails to temporarily
remove them from your inbox and have them return at a later time or date.
How to Use It: Open an email, click the clock icon (snooze button),
and choose when you want the email to reappear.
Why It’s Useful: Perfect for prioritizing emails and reducing inbox
clutter.
2. Confidential Mode
What It Does: Send emails that expire after a
set time or require a passcode to open.
How to Use It: While composing an email, click the lock icon
(confidential mode) and set an expiration date or passcode.
Why It’s Useful: Adds an extra layer of security for sensitive
information.
3. Smart Compose
What It Does: Gmail suggests phrases and
sentences as you type, helping you write emails faster.
How to Use It: Start typing an email, and Gmail will offer
suggestions. Press Tab to accept them.
Why It’s Useful: Saves time and reduces typing effort.
4. Multiple Inboxes
What It Does: Create additional inboxes within
Gmail to organize emails by labels, importance, or other criteria.
How to Use It: Go to Settings > See all settings >
Advanced > Multiple Inboxes and configure your preferences.
Why It’s Useful: Keeps your inbox organized and helps you focus on
priority emails.
5. Undo Send
What It Does: Recall an email within a few
seconds of sending it.
How to Use It: After sending an email, click "Undo" in
the yellow bar that appears at the bottom of the screen.
Why It’s Useful: Prevents embarrassing mistakes and gives you a
second chance to review your email.
6. Canned Responses (Templates)
What It Does: Save and reuse frequently sent
emails as templates.
How to Use It: Enable Canned Responses in Settings
> See all settings > Advanced, then create and save templates.
Why It’s Useful: Saves time on repetitive emails like responses to
common queries.
7. Offline Mode
What It Does: Access and compose emails without
an internet connection.
How to Use It: Go to Settings > See all settings >
Offline and enable offline mail.
Why It’s Useful: Stay productive even when you’re offline or
traveling.
8. Schedule Emails
What It Does: Schedule emails to send at a later
time or date.
How to Use It: Compose an email, click the dropdown arrow next to
"Send," and select "Schedule send."
Why It’s Useful: Ensures your emails are sent at the most
appropriate time.
9. Nudges
What It Does: Gmail reminds you to follow up on
emails you may have forgotten to reply to.
How to Use It: Enable Nudges in Settings
> See all settings > General.
Why It’s Useful: Helps you stay on top of important conversations.
10. Custom Keyboard Shortcuts
What It Does: Use keyboard shortcuts to navigate
Gmail faster.
How to Use It: Enable Keyboard Shortcuts in Settings
> See all settings > Advanced, then use shortcuts like C to
compose or E to archive.
Why It’s Useful: Speeds up email management and boosts
productivity.
Conclusion
Gmail is more than just an email service—it’s a powerful
productivity tool packed with hidden features. By using these 10 lesser-known
features, you can save time, stay organized, and get the most out of your Gmail
experience. Which feature are you most excited to try? Let us know in the
comments below!
Want to become a Gmail pro? Subscribe to our website for
more tips and tricks, and don’t forget to share this article with your friends
and colleagues!
